PRIVACY POLICY

Australian Migrants Int-Actions’ Website Privacy Policy

Effective Date: 1st July 2025

Australian Migrants Int-Actions referred to as “we”, “us”, or “our”) is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and manage your personal information in accordance with the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) and other applicable Australian privacy laws.

By using our website located at www.amia.org.au] (the “Website”), you agree to the collection and use of information in accordance with this policy.

1. What is Personal Information?

Personal information is information or an opinion about an identified individual, or a reasonably identifiable individual, whether the information or opinion is true or not, and whether the information or opinion is recorded in a material form. Examples include your name, address, email address, and phone number.

2. Collection of Personal Information

We may collect personal information from you in a variety of ways, including, but not limited to, when you:

1. Visit our Website
2. Register for membership or an event
3. Make a donation
4. Subscribe to our newsletter or other communications
5. Complete a form on our Website (e.g., contact form, volunteer application)
6. Participate in a survey or provide feedback
7. Interact with us via social media
8. Communicate with us directly (e.g., via email or phone)

The types of personal information we may collect include:

• Contact Information: Name, email address, postal address, phone number.
• Demographic Information: [Optional, only if relevant and justified, e.g., age range, gender – if collected for reporting or specific program targeting, explain why].
• Membership/Donation Information: Membership type, donation history, payment details (processed securely via third-party payment gateways – we do not store full credit card details).
• Communication Preferences: Your preferences for receiving communications from us.
• Technical Data: IP address, browser type, operating system, referring URLs, access times, and other data collected through cookies and analytics tools (see Section 5 below).

3. How We Use Your Personal Information

We collect and use your personal information for the following purposes:

• To provide our services and programs: To manage your membership, process donations, register you for events, and deliver our community programs.
• To communicate with you: To send you newsletters, updates, event invitations, fundraising appeals, and respond to your inquiries.
• To improve our Website and services: To understand how our Website is used, analyse trends, and enhance the user experience.
• For fundraising and advocacy: To connect with supporters, raise awareness, and advocate for our mission.
• For reporting and administration: Internal record keeping, financial reporting, and compliance with legal obligations.
• To comply with legal obligations: To meet our obligations under Australian law.

4. Disclosure of Personal Information

We may disclose your personal information to third parties in the following circumstances:

• Service Providers: We may share your information with trusted third-party service providers who assist us in operating our Website, conducting our business, or providing services to you (e.g., payment processors, email marketing platforms, event management systems, website hosting). These third parties are obligated to protect your information and only use it for the purposes for which we disclose it to them.
• With Your Consent: We may disclose your personal information to other third parties with your express consent.
• Required by Law: We may disclose your personal information if required to do so by law or in response to a valid legal process (e.g., subpoena, court order).
• To Protect Rights and Safety: We may disclose your information when we believe it is necessary to protect our rights, property, or safety, or the rights, property, or safety of others.

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

5. Cookies and Analytics

We use “cookies” and similar tracking technologies to track activity on our Website and store certain information. Cookies are files with a small amount of data that may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device.

We may use cookies for purposes such as:

• Analysing website traffic and user behaviour.
• Personalising your experience on our Website.
• Remembering your preferences.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Website.

We may also use third-party analytics services (e.g., Google Analytics) that collect, monitor, and analyse this information to improve our Website’s functionality. These third-party service providers have privacy policies that address how they use such information.

6. Security of Your Personal Information

We take reasonable steps to protect your personal information from misuse, interference, loss, unauthorised access, modification, or disclosure. These steps include:

• Implementing physical, technical, and administrative safeguards.
• Using secure servers and encryption where appropriate.
• Regularly reviewing our security practices.
• Restricting access to personal information to authorised personnel only.

While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee security. The transmission of information via the Internet is not completely secure.

7. Links to Other Websites

Our Website may contain links to other websites that we do not operate. You will be directed to that third party’s site if you click on a third-party link. We strongly advise you to review every site’s privacy policy. We have no control over and assume no responsibility for any third-party sites or services’ content, privacy policies, or practices.

8. Accessing and Correcting Your Personal Information

You have the right to request access to the personal information we hold about you and to request that we correct any inaccuracies. To do so, please contact us using the details below. We will respond to your request within a reasonable timeframe. We may require you to verify your identity before providing access or making corrections.

In some circumstances, we may refuse to provide you with access to your personal information, such as where providing access would have an unreasonable impact on the privacy of others, or where the information relates to anticipated legal proceedings.

9. Making a Privacy Complaint

If you are concerned about how we have handled your personal information, please contact us in writing using the details below. We will investigate your complaint and respond to you within a reasonable timeframe.

If unsatisfied with our response, you may complain with the Office of the Australian Information Commissioner (OAIC). The OAIC can be contacted at www.oaic.gov.au or by phone on 1300 363 992.

10. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. We encourage you to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when posted on this page.

11. Contact Us

If you have any questions about this Privacy Policy, our privacy practices, or wish to make an access or correction request or a complaint, please contact us:

Australian Migrants Int-Actions (AMIA) Inc

Address: 16 McDougall St, Milton QLD 4064

E-mail: qbcsclub@gmail.com